|
GO Element ID
|
Element ID
|
Element
|
Field Type
|
Format
|
Field Length
|
Starting Position
|
Ending Position
|
Description
|
Edits
|
|
1
|
FTE001
|
SYSTEM
|
A
|
xxx
|
3
|
1
|
3
|
School System Code
|
E040 - SYSTEM must be an active school system code in the Facilities Database.
|
|
2
|
FTE002
|
FISCAL YEAR
|
A
|
yy
|
2
|
4
|
5
|
Fiscal Year of Record
|
E010 - FISCAL YEAR not valid. FISCAL YEAR must be the current valid FISCAL YEAR.
|
|
3
|
FTE024
|
TOTAL SERVICE MINUTES
|
N
|
xxxxx
|
5
|
6
|
10
|
Report the total number of minutes for all IEP services which were in effect the week of the FTE count. Report for active students only.
Exception Criteria: Students that meet the following criteria should not report TOTAL SERVICE MINUTES. Leave field null.
- Students in grade level PK
- Students with a service plan (SP) or No IEP
- Students reported by State Schools and Agencies
|
E0716: TOTAL SERVICE MINUTES must be a numeric value. Alpha and special characters are not allowed.
E0717: Student’s GRADE LEVEL = PK. TOTAL SERVICE MINUTES must be null.
E0718: ALL SPECIAL EDUCATION SERVICES = ‘S’ or ‘N’, TOTAL SERVICE MINUTES must be null.
E0719: Student reported by one of the State Schools or state agencies. TOTAL SERVICE MINUTES must be null.
E0721: STUDENT STATUS = ‘W.’ TOTAL SERVICE MINUTES must be null.
E0714: A PRIMARY AREA was not reported for the record, TOTAL SERVICE MINUTES must be null.
E0713: Student reporting GNETS segments (PROGRAM CODE = ‘4’). TOTAL SERVICE MINUTES must be greater than or equal to 0.
E0731: A PRIMARY AREA was reported and ALL SPECIAL EDUCATION SERVICES = ‘Y’, TOTAL SERVICE MINUTES must be greater than or equal to ‘0’.
|
|
4
|
FTE044
|
REPORT TYPE
|
A
|
x
|
1
|
11
|
11
|
Indicates whether the student receives Special Education services
|
E800 - REPORT TYPE must be:
'R’ Regular Education or
'S' Special Education
E799 - Special Ed student reported in SR and did not exit program, but REPORT TYPE = ‘R’ in FTE.
E798 - RESIDENT STATUS CODE = ‘7’, REPORT TYPE must = ‘R’.
E797 - SYSTEM >800, REPORT TYPE must = ‘S’.
E796 - Special Education exit EVENT CODE reported for student, REPORT TYPE must = ‘R’.
|
|
5
|
FTE070
|
SPECIAL ED SERVICES
P
|
A
|
x
|
1
|
12
|
12
|
Indicates student is served for Mild Intellectual Disability (P).
|
E551 - HOURS PER WEEK must be one of these values:
'N' No hours
'Y'
BLANK
E552 - All HOURS PER WEEK values cannot = 'X'.
E1112 - ALL SPECIAL EDUCATION SERVICES = ‘N’ and SPECIAL ED ENVIRONMENT = ‘0’, HOURS PER WEEK and RELATED HOURS must be BLANK.
E1113 - REPORT TYPE = 'R', HOURS PER WEEK must be BLANK.
E610 - HOURS PER WEEK and RELATED HOURS cannot be BLANK or ‘N’ if SPECIAL ED ENVIRONMENT is not ‘0’.
E609 - STUDENT STATUS = 'W', HOURS PER WEEK must be BLANK.
|
|
6
|
FTE071
|
SPECIAL ED SERVICES
Q
|
A
|
x
|
1
|
13
|
13
|
Indicates student is served for Moderate Intellectual Disability (Q).
|
Same as HOURS PER WEEK (P) above.
|
|
7
|
FTE072
|
SPECIAL ED SERVICES
R
|
A
|
x
|
1
|
14
|
14
|
Indicates the student is served for Severe Intellectual Disability (R).
|
Same as HOURS PER WEEK (P) above.
|
|
8
|
FTE073
|
SPECIAL ED SERVICES
S
|
A
|
x
|
1
|
15
|
15
|
Indicates student is served for Profound Intellectual Disability (S).
|
Same as HOURS PER WEEK (P) above.
|
|
9
|
FTE074
|
SPECIAL ED SERVICES
T
|
A
|
x
|
1
|
16
|
16
|
Indicates student is served for Emotional/ Behavioral Disorder (T).
|
Same as HOURS PER WEEK (P) above.
|
|
10
|
FTE075
|
SPECIAL ED SERVICES
U
|
A
|
x
|
1
|
17
|
17
|
Indicates student is served for Specific Learning Disability (U).
|
Same as HOURS PER WEEK (P) above.
|
|
11
|
FTE076
|
SPECIAL ED SERVICES
V
|
A
|
x
|
1
|
18
|
18
|
Indicates the student is served for Orthopedic Impairment (V).
|
Same as HOURS PER WEEK (P) above.
|
|
12
|
FTE077
|
SPECIAL ED SERVICES
W
|
A
|
x
|
1
|
19
|
19
|
Indicates the student is served for Hearing Impairment (W).
|
Same as HOURS PER WEEK (P) above.
|
|
13
|
FTE078
|
SPECIAL ED SERVICES
X
|
A
|
x
|
1
|
20
|
20
|
Indicates the student is served for Deaf (X).
|
Same as HOURS PER WEEK (P) above.
|
|
14
|
FTE079
|
SPECIAL ED SERVICES
Y
|
A
|
x
|
1
|
21
|
21
|
Indicates student is served for Other Health Impairment (Y).
|
Same as HOURS PER WEEK (P) above.
|
|
15
|
FTE080
|
SPECIAL ED SERVICES
Z
|
A
|
x
|
1
|
22
|
22
|
Indicates the student is served for Visual Impairment (Z).
|
Same as HOURS PER WEEK (P) above.
|
|
16
|
FTE081
|
SPECIAL ED SERVICES
1
|
A
|
x
|
1
|
23
|
23
|
Indicates the student is served for Blind (1).
|
Same as HOURS PER WEEK (P) above.
|
|
17
|
FTE082
|
SPECIAL ED SERVICES
2
|
A
|
x
|
1
|
24
|
24
|
Indicates the student is served for Deaf and Blind (2).
|
Same as HOURS PER WEEK (P) above.
|
|
18
|
FTE083
|
SPECIAL ED SERVICES
3
|
A
|
x
|
1
|
25
|
25
|
Indicates the student is served for Speech/ Language Impairment (3).
|
Same as HOURS PER WEEK (P) above.
|
|
19
|
FTE084
|
SPECIAL ED SERVICES
6
|
A
|
x
|
1
|
26
|
26
|
Indicates the student is served for Autism (6).
|
Same as HOURS PER WEEK (P) above.
|
|
20
|
FTE085
|
SPECIAL ED SERVICES
7
|
A
|
x
|
1
|
27
|
27
|
Indicates student is served for Traumatic Brain Injury (7).
|
Same as HOURS PER WEEK (P) above.
|
|
21
|
FTE086
|
SPECIAL ED SERVICES
8
|
A
|
x
|
1
|
28
|
28
|
Indicates the student is served for Preschool Special Education/SDD (8).
|
Same as HOURS PER WEEK (P) above.
|
|
22
|
FTE087
|
PRIMARY AREA
|
A
|
x
|
1
|
29
|
29
|
Indicates student's PRIMARY AREA.
PRIMARY AREA should be blank if a Special Education EVENT CODE is not reported for the student and REPORT TYPE = ‘R’.
|
E562 - PRIMARY AREA must be one of the following valid values:
'P' Mild Intellectual Disability
'Q' Moderate Intellectual Disability
'R' Severe Intellectual Disability
'S' Profound Intellectual Disability
'T' Emotional/Behavioral Disorder
'U' Specific Learning Disability
'V' Orthopedic Impairment
'W' Hearing Impairment
'X' Deaf
'Y' Other Health Impairment
'Z' Visual Impairment
'1' Blind
'2' Deaf and Blind
'3' Speech/Language Impairment
'6' Autism
'7' Traumatic Brain Injury
'8' Significant Developmental
Delay
Blank
E085 - PRIMARY AREA = '8', GRADE LEVEL must = 'PK', 'KK', 'UK', 'U1’, ‘01’, ‘02’, ‘03’, ‘04’ or ‘05’.
E086 - PRIMARY AREA = '8' must have DATE OF BIRTH such that the student is less than 10 years old as of September 1.
E1080 - REPORT TYPE = ‘S’, PRIMARY AREA is required.
E1070 - Special Education EVENT CODE was not reported for the student and REPORT TYPE = ‘R’. PRIMARY AREA must be BLANK.
E2599 - DIPLOMA TYPE = 'S', PRIMARY AREA is required.
E1071 - REPORT TYPE = ‘R’ and Spec Ed exit EVENT DATE occurred in current FISCAL YEAR. PRIMARY AREA is required.
W2612 - The most recent special education EVENT CODE for this student is ‘05’ (Initial IEP Meeting) with an EVENT DATE on/after April 1 of previous FISCAL YEAR, and no PRIMARY AREA reported this FISCAL YEAR. Please verify student status in regard to placement.
|
|
23
|
FTE088
|
RELATED SPECIAL ED SERVICES
A
|
A
|
x
|
1
|
30
|
30
|
Indicates services were received in Recreation services.
|
E571 - RELATED HOURS must be one of these valid values:
‘Y’—Student received Related Special Ed
Services
‘N’- No Student did not receive Related
Special Ed services
Blank
E572 - All RELATED HOURS values cannot = 'X'.
E1112 - ALL SPECIAL EDUCATION SERVICES = ‘N’ and SPECIAL ED ENVIRONMENT = ‘0’. HOURS PER WEEK and RELATED HOURS must be BLANK.
E1114 - REPORT TYPE = 'R', RELATED HOURS must be BLANK.
E610 - HOURS PER WEEK and RELATED HOURS cannot be BLANK or ‘N’ if SPECIAL ED ENVIRONMENT is not ‘0’ or ‘J’.
E1082 - HOURS PER WEEK and RELATED HOURS cannot be ‘N’ or BLANK if PRIMARY AREA is not null and status is ‘N’ or ‘R’.
E6101 - STUDENT STATUS = 'W', RELATED HOURS must be BLANK.
|
|
24
|
FTE089
|
RELATED SPECIAL ED SERVICES
B
|
A
|
X
|
1
|
31
|
31
|
Indicates services were received in Audiology services.
|
Same as RELATED SPECIAL ED SERVICES
A above.
|
|
25
|
FTE090
|
RELATED SPECIAL ED SERVICES
C
|
A
|
X
|
1
|
32
|
32
|
Indicates services were received in Counseling.
|
Same as RELATED SPECIAL ED SERVICES
A above.
|
|
26
|
FTE091
|
RELATED SPECIAL ED SERVICES
D
|
A
|
X
|
1
|
33
|
33
|
Indicates services were received in Diagnostic services.
|
Same as RELATED SPECIAL ED SERVICES
A above.
|
|
27
|
FTE092
|
RELATED SPECIAL ED SERVICES
E
|
A
|
X
|
1
|
34
|
34
|
Indicates services were received in Occupational Therapy services.
|
Same as RELATED SPECIAL ED SERVICES
A above.
|
|
28
|
FTE093
|
RELATED SPECIAL ED SERVICES
F
|
A
|
X
|
1
|
35
|
35
|
Indicates services were received in Physical Therapy services.
|
Same as RELATED SPECIAL ED SERVICES
A above.
|
|
29
|
FTE094
|
RELATED SPECIAL ED SERVICES
G
|
A
|
X
|
1
|
36
|
36
|
Indicates services were received in Psychological services.
|
Same as RELATED SPECIAL ED SERVICES
A above.
|
|
30
|
FTE095
|
RELATED SPECIAL ED SERVICES
H
|
A
|
X
|
1
|
37
|
37
|
Indicates services were received in Interpreter services.
|
Same as RELATED SPECIAL ED SERVICES
A above.
|
|
31
|
FTE096
|
RELATED SPECIAL ED SERVICES
I
|
A
|
X
|
1
|
38
|
38
|
Indicates services were received in School Health/Nursing services.
|
Same as RELATED SPECIAL ED SERVICES
A above.
|
|
32
|
FTE097
|
RELATED SPECIAL ED SERVICES
J
|
A
|
X
|
1
|
39
|
39
|
Indicates services were received in School Social Work services.
|
Same as RELATED SPECIAL ED SERVICES
A above.
|
|
33
|
FTE098
|
RELATED SPECIAL ED SERVICES
K
|
A
|
X
|
1
|
40
|
40
|
Indicates services were in Special Transportation services.
|
Same as RELATED SPECIAL ED SERVICES
A above.
|
|
34
|
FTE099
|
RELATED SPECIAL ED SERVICES
L
|
A
|
X
|
1
|
41
|
41
|
Indicates services were received in Orientation and Mobility.
|
Same as RELATED SPECIAL ED SERVICES
A above.
|
|
35
|
FTE100
|
ALL IEP SERVICES
|
A
|
X
|
1
|
42
|
42
|
Indicates whether the student is receiving the services identified in the Individual Education Plan (IEP) or Service Plan.
|
E591 - ALL IEP SERVICES must be one of the following valid values:
'Y' Student is receiving ALL IEP SERVICES
'N' Student is not receiving ALL IEP SERVICES
services
‘S’ Student is receiving service plan
services.
BLANK – N/A
E1081 - Student reported with PRIMARY AREA and no exit EVENT CODE. ALL IEP SERVICES must = 'Y', 'N', or 'S'.
E1084 - No PRIMARY AREA reported for student. ALL IEP SERVICES must be BLANK.
E1085 - STUDENT STATUS = ‘W’, ALL IEP SERVICES must be BLANK.
E1086 - REPORT TYPE = ‘R’, ALL IEP SERVICES must be BLANK.
E6115 - SPECIAL ED ENVIRONMENT = '0' or 'J', ALL SPECIAL EDUCATION SERVICES must be 'S' or 'N'.
|
|
36
|
FTE102
|
SPECIAL ED ENVIRONMENT
|
A
|
x
|
1
|
43
|
43
|
Indicates the student's type of educational placement.
|
E611 - SPECIAL ED ENVIRONMENT must be one of the following valid values if DATE OF BIRTH is such that AGE is 6 or older as of October FTE COUNT DAY:
'1' Regular Class - inside regular
class at least 80% of the time;
'2' Resource Room - inside regular
class 40%-79% of the time;
'3' Separate Class - inside regular
class less than 40% of the time;
'4' Public Separate School - more
than 50% of the school day in
public separate day-school
facilities;
'5' Private Separate School - more
than 50% of the school day in
private separate day school
facilities at public expense;
'6' Public Residential - more than
50% of school day in public
residential facilities;
'7' Private Residential - more than
50% of school day in private
residential facilities at public
expense;
'8' Correctional Facility - not valid if
student is younger than 10 years
of age as of September 1;
'9 Hospital/Homebound
‘0’ Parentally Placed in Private
School
E611 – SPECIAL ED ENVIRONMENT must be one of the following valid values if DATE OF BIRTH is such that AGE is 6 or older as of FTE COUNT DAY, then valid values are 0-9. If DATE OF BIRTH is such that AGE is 4 or younger as of October count day, then valid values are A-I.
'A' - Children who attend a Regular Early Childhood Program at least 10 hours per week and receive the majority of their special education and related services in the Regular Early Childhood Program
'B' - Children who attend a Regular Early Childhood Program at least 10 hours per week and receive the majority of special education and related services in some other location
'C' - Children who attend a Regular Early Childhood Program less than 10 hours per week and receive the majority of their special education and related services in the Regular Early Childhood Program.
‘D’ - Children who attend a Regular Early Childhood Program less than 10 hours per week and receive the majority of special education and related services in some other location
'E' - Special Education Classroom
'F' - Separate School
'G' - Residential Facility
‘H’ - Home
‘I’ - Service Provider Location
E1083 - PRIMARY AREA is not null, SPECIAL ED ENVIRONMENT is required.
E6111 - REPORT TYPE=’R’, SPECIAL ED ENVIRONMENT must be BLANK.
E6112 - STUDENT STATUS = ‘W’, SPECIAL ED ENVIRONMENT must be BLANK.
E6113 - SPECIAL ED ENVIRONMENT=‘8’, DATE OF BIRTH cannot show student is younger than 10 years old as of September 1.
E6114 - ALL SPECIAL EDUCATION SERVICES = 'S' or 'N', SPECIAL ED ENVIRONMENT must be '0' or 'J'.
|
|
37
|
FTE103
|
GTID
|
A
|
x(10)
|
10
|
44
|
53
|
Student’s Georgia Testing Identifier.
The GTID is used as the main identifier.
|
E048 - GTID missing or invalid
E062 – Active GTID must be unique within a SYSTEM.
E0482 - GTID has been retired in GUIDE. Please replace retired GTID with active GTID from GUIDE.
E047 - This GTID is being reported active in more than one district. Please review the Duplicate GTID Report on the FTE Main Menu.
E1103 - GTID must be unique within a SCHOOL CODE.
E292 - GTID cannot have ‘N’ values for all race identifiers
E168 - The GTID has been reported with WITHDRAWAL REASON=’G’ and DIPLOMA TYPE = ‘S’ or ‘A’ in a previous collection, but the GTID is being reported as ACTIVE in this FTE cycle.
E1685 - The GTID has been reported with WITHDRAWAL REASON = ’G’ and DIPLOMA TYPE = ‘G’, ‘B’, ‘C’, or ‘V’ in a previous collection, but the GTID is being reported as ACTIVE in this FTE cycle.
E1687 - The GTID has been reported in Student Class/Class Size, but the GTID is not being reported for FTE.
W1688 – The GTID was reported in FTE Cycle 1 but the GTID has not been reported in FTE Cycle 3.
|
|
38
|
FTE110
|
EVENT CODE
|
A
|
xx
|
2
|
54
|
55
|
This field is used to identify students who have exited Special Education within the current fiscal year and before the current fiscal year FTE Cycle-1 count date.
|
E595 - EVENT CODE must =
‘09’ Special Education Exit
‘10’ Parent Revoked Consent
BLANK.
|
|
39
|
FTE111
|
EVENT DATE
|
A
|
yyyymmdd
|
8
|
56
|
63
|
This field is used to identify the date students have exited Special Education. The date must be between April 1 of the prior FISCAL YEAR and before the current fiscal year FTE Cycle-1 count date.
NOTE: The date reported for EVENT CODE = ‘10’ (Parent Revoked Consent) should be the last day the student received services.
|
E596 - EVENT DATE cannot be null and must be in the yyyymmdd format.
E599 - The EVENT DATE cannot be greater than the current date nor prior to the student’s DATE OF BIRTH.
E578 - If a Special Education student withdraws and also reports a Special Education exit EVENT CODE (09 or 10), the WITHDRAWAL DATE must be after the EVENT DATE reported for exit EVENT CODE (09 or 10). (Please note: a Special Education exit EVENT CODE should only be reported when the student has gone through the formal exit process from Special Education).
E5788 - EVENT DATE must be on/after April 1 of the prior FISCAL YEAR OR in the current FISCAL YEAR and prior to the current FTE count date.
E5799 - EVENT CODE is BLANK, the EVENT DATE must be BLANK.
E5777 – The exit EVENT DATE is being reported from a school in the district at which the student was not enrolled in the prior FISCAL YEAR.
|
|
40
|
FTE113
|
ACS FLAG
|
A
|
Y/N
|
1
|
64
|
64
|
The ACS FLAG is used to identify special education students that have courses accessing the general curriculum and the IEP indicates the ACS is appropriate for the student. This information is used to generate labels for the ACS assessment.
Flag student’s “Y” for ACS if their IEP states that they will participate in the alternate assessment regardless of whether an assessment occurs during the current school year.
|
E2585 - ACS FLAG must be ‘Y’, ‘N’ or null.
E2587 - ACS FLAG = ‘Y’, GRADE LEVEL ‘PK’ is not valid for ACS.
E2591 - ACS FLAG = ‘Y”, STUDENT STATUS must = ‘R’ or ‘N’.
E2590 - REPORT TYPE = ‘R’, ACS FLAG must be BLANK or NULL.
E2592 - STUDENT STATUS = ‘W’, ACS FLAG must be NULL.
|
|
41
|
|
PROGRAM CODE
|
A
|
X
|
1
|
65
|
65
|
Indicates FTE Program for .8 or .9 classes.
|
Must be one of the following valid values:
'P' Mild Intellectual Disability
'Q' Moderate Intellectual Disability
'R' Severe Intellectual Disability
'S' Profound Intellectual Disability
'T' Emotional/Behavioral Disorder
'U' Specific Learning Disability
'V' Orthopedic Impairment
'W' Hearing Impairment
'X' Deaf
'Y' Other Health Impairment
'Z' Visual Impairment
'1' Blind
'2' Deaf and Blind
'3' Speech/Language Impairment
|
|
42
|
FTE005
|
SCHOOL CODE
|
A
|
xxxx
|
4
|
66
|
69
|
Number that identifies a school within a system
|
E050 - SCHOOL CODE must be an active FTE school in the Facilities Database (where LIFE STAGE = '4' or '7' and REPORT FTE = ‘Yes’). If FTE REPORT PERIOD=‘1’, the SCHOOL CODE may be a closed school that reported FTE for the immediately
|
|
43
|
|
RELATED SPECIAL ED SERVICES
3
|
|
|
1
|
70
|
70
|
Indicates the student is currently receiving RELATED SPECIAL ED SERVICES in Speech Therapy.
|
E571 - RELATED SPECIAL ED SERVICES
must be one of these valid values:
‘Y’ - Student received Related Special Ed Services
‘N’ - No Student did not receive Related Special Ed services
Blank
E1112 - ALL IEP SERVICES = ‘N’ and SPECIAL ED ENVIRONMENT = ‘0’. SPECIAL ED SERVICES and RELATED SPECIAL ED SERVICES
must be blank.
E1114 - REPORT TYPE = 'R', RELATED SPECIAL ED SERVICES must be blank.
E1082 – Student has a PRIMARY AREA and is active (STUDENT STATUS = ‘N’ or ‘R’), at least one of the SPECIAL ED SERVICES or RELATED SPECIAL ED SERVICES must be ‘Y’.
E6101 - STUDENT STATUS = 'W', RELATED SPECIAL ED SERVICES
must be blank.
|
|
44
|
FTE125
|
DATE STUDENT BECAME ELIGIBLE FOR ACS
|
A
|
yyyymmdd
|
8
|
71
|
78
|
This indicates the date the student was identified as a student needing an alternate assessment (ACS = ‘Y’).
|
E541 - Date must be in the proper format: yyyy is complete year, mm is month (01-12), dd is day (01-31).
E3911 ACS = 'N' was reported in Student Record in prior FISCAL YEAR. ACS = 'Y' was reported this FTE. The DATE STUDENT IDENTIFIED AS ACS = 'Y' is required.
|
|
45
|
FTE126
|
DATE STUDENT IDENTIFIED NO LONGER ELIGIBLE FOR ACS
|
|
yyyymmdd
|
8
|
79
|
86
|
This indicates the date the student no longer qualifies for the ACS.
|
E541 - Date must be in the proper format: yyyy is complete year, mm is month (01-12), dd is day (01-31).
E3522 - The date reported is not in the valid range. Must be in the range from 07/01/xxxx - 06/15/xxxx of the current FISCAL YEAR.
E3912 - ACS = 'Y' was reported in prior FISCAL YEAR. ACS = 'N' was reported this FISCAL YEAR. The DATE STUDENT IDENTIFIED NO LONGER ELIGIBLE FOR ACS = 'N' is required.
|