Continuation of Services Examples


Samples of possible supporting documentation for each response are provided below. These are examples and not inclusive of all possible responses.  


Example 1a: Letter offering Continuation of Services that shows Parent declined services.

ABC County Schools                        

Hometown, Georgia 33333


April 17, 20XX


Dear Parents of Student A,


As you are aware, a current IEP exists for your son. According to Georgia law, after a child with a disability has been removed from his current placement for more than 10 school days in the same year because of disciplinary removals, the school district must provide services to enable the student to continue to make progress towards IEP goals. 


The most recent disciplinary incident provided a need for additional out of school suspension days resulting in greater than ten school days for the school year. We need to arrange a time for a certified special education teacher to work with your child off campus.


Please indicate your choice by selecting one of the boxes below identifying if you would like your son to receive services while he is suspended. Please contact the Exceptional Student Director at ABC County Board of Education at (555) 555-5555 to arrange services or if you have any additional questions or concerns.


() By checking this box, I am accepting the offer of continuing his services by the ABC County School District.


() By checking this box, I am declining the offer of continuing his services by the ABC County School District.



Student Signature: __________________ Date: __________



Parent Signature: ___________________ Date: __________ 



Example 1b: Letter offering Continuation of Services showing Parent declined services.

1b. Letter documenting parents declining services


Example 1c: Continuation of Services were offered but the student did not attend.


From: Director of Exceptional Students

Sent: June 6, 20XX 9:22 a.m

To: Parent of Student B@yahoo.com

Subject: Summer Psychological Testing and Continuation of Services Follow-Up

RE: Student B


Good Morning,

Our first summer testing date is next week on Tuesday, June 14, 20XX.

Please let us know if Student B is available on that date for her testing.  The testing will last approximately two hours.

I also wanted to follow-up that Student B was offered two hours of services from his Exceptional Student teacher on May 21, 20XX since she has accumulated more than 10 out of school suspension days; however, she did not show up for those services.  We still have availability to work with her this summer if you reach out to me. 

If you have any questions or concerns about testing or his two house of services, please do not hesitate to reach out to me at (555)555-5555.


Sincerely,

Exceptional Student Director


Additional documentation provided included:

  1. Telephone log showing phone call with parent on 7/30/XX.  Parent informed the LEA that she was withdrawing to attend Job Corps.  
  2. Records request was received by the LEA.
  3. Teacher’s log showing attempts to reach parent/student
  4. Teacher’s attendance log showing the student didn’t attend.


Example 2. Continuation of Services was provided but not reported. * (Services were provided during the period of exclusion but not documented with a “Y”- in the SIS. Documentation would be similar to the examples in 1a-c.)

  • Letter to the parents that offer services with a response from the parent; Parents' response is clearly indicated in the letter.
    • Sent home with the student
    • Sent via U.S. mail
    • Emailed 
    • Documentation of a follow-up phone call and entered in the SIS parent contact log
    • Meeting notes, formal letter returned by the parent, or other written documentation signed by parent
    • Minutes from the IEP meeting where services were offered, parents clearly declined the services.
    • MDR section or meeting minutes reflecting services offered to the student.
    • Documentation of provided services (log of dates/times/work completed).


  • * This will result in loss of .5 for timely and accurate data. Inaccurate data was submitted.




2a-d: Documentation that Continuation of Services were provided but not reported.

2a. Log of Additional Services (Includes dates, times and work completed)

2b. FAPE letter showing date, time, location, and provider of additional services




2c. Letter offering Services

ABC Middle School

7 Main Street

Anyplace, Georgia, 33333

(555)555-5555


Date: 5/7/20XX


Parent of John Smith

Address: 100 Broad Street, Anyplace GA 33333


RE: John Smith


Dear Mr. Smith,


We have recently received documentation that John was suspended from school for more than 10 days during the 20XX-20XX school year. Since John has an Individualized Education Plan (IEP), he is entitled to receive educational services for out-of-school suspension. These educational services must be tailored for him and provide access to the general education curriculum.


We are offering continuation of educational services for John. We can discuss the provision of these services at his IEP meeting or by agreement without a meeting. Please contact Ima Teacher as soon as possible to schedule services.


Sincerely,

Mrs. Principal/Coordinator/Director of Exceptional Students




2d. Documentation additional Services were offered and provided

Manifestation Determination Review: FAPE Services for ISS/OSS


Student: __________________        School: _______________         Date: _______________

Date of Suspension: _______________ 


List the dates of suspension student will serve (may be different from initial days assigned): ______________________  


Calculate the total number of days/hours beyond 10 days: ___________________


Please document the plan to provide FAPE as agreed upon by the IEP team.

Type of Service 

Dates 

Time 

Total # Minutes/

Hours 

Location 

Staff Member Responsible 

Current services listed on IEP






Summer School/

ESY time






Tutoring






Speech






Other







Any additional comments by the IEP team regarding the provision of FAPE during OSS dates beyond 10th day: ________________________________________________


Signatures:

Parent: ________________________                

Student: ______________________

LEA/Person offering services: _____________________________

Principal or Designee: ____________________________________


Additional Supporting Documentation may include:

  • IEP minutes
  • Follow-up phone call, email, or letter documenting offer
  • Teacher’s attendance log and/or FAPE log



Example 3: Continuation of Services was not offered; the student was not suspended for 11 days. *


Documentation should include, but not limited to: 

  • IEPs with meeting notes from this school year
  • Power School/Infinite Campus or SIS information system showing student’s attendance and discipline record. 
  • The SIS Discipline and attendance record for the student should match with IEP documentation.

                               

                       


Example 4: Continuation of Services was not offered, the student was not suspended for 11 days, but the student was not a SWD or suspected SWD for 11 or more suspension days. ** 


Documentation may include, but not limited to:

  • IEP meeting (s) minutes
  • Eligibility or re-eligibility meetings with notes
  • Discipline record that showed the student did not go over 10 days after initial provision of special education services or over 10 days before the revocation of services and completed PWN. 
  • Include either consent for services or revocation in the supporting documentation.
  • Attendance records from the SIS.


          



Example 5. Compensatory Services were offered, but the parent(s) declined the offer, or the student did not attend. (This is similar to option one except that the services were to be provided after the period of exclusion, not during the exclusion.)

  • Letter to the parents that offers services with a response from the parent; Parents response is clearly indicated on the letter. 
    • Sent home with the student 
    • Sent via U.S. mail 
    • Emailed  
    • Documentation of a follow-up phone call and entered in the SIS parent contact log 
  • Meeting notes, formal letter returned by the parent, or other written documentation signed by parent declining services. 
  • Minutes from the IEP meeting where services were offered, and parent declined the services. 
  • MDR section or meeting minutes reflecting services offered to the student and declined by the parents. 
  • Notes in parent contact log where parent declined the offer of services. 
  • Notes / SIS parent contact log with documentation of the multiple attempts made to provide the services. 


Example 6: Compensatory Services were provided. (Services were provided outside of the time the suspension occurred.  These services were provided after Student Record sign-off and before submitting documentation in the COS application.) 

  • Letter to the parents that offers services with a response from the parent; Parents response is clearly indicated on the letter. 
    • Sent home with the student 
    • Sent via U.S. mail 
    • Emailed  
    • Documentation of a follow-up phone call and entered in the SIS parent contact log 
  • Meeting notes, formal letter returned by the parent, or other written documentation signed by parent agreeing to the services. 
  • Minutes from IEP or MDR meeting where services were offered and agreed upon by the LEA and parent/student. 
  • Teacher log showing dates/times/work completed. 
  • Attendance log with explanation of what was completed and who provided the service.


 Example 7: Compensatory services were not offered and have not been provided. *** 

  • The documentation submitted does not reflect the offer of services, and none of the documentation (IEP meetings/Manifestation Determination Review) included shows additional services were provided. 
  • The discipline record shows the student was excluded for more than 10 days and nothing in the supporting documentation shows additional services were provided.
  • The attendance record also shows the student was excluded for more than 10 days.
  • The documentation provided does not match the required services. 

 

***This will represent a finding of noncompliance for the LEA.