General Information 


Child Find and Early Childhood Transition Timeline Summary 


  • A failed vision and/or hearing screening is not an acceptable/excusable explanation for delayed/late timelines. Districts should review policies and procedures to correct this problem.


  • Ongoing tracking is essential to ensure accurate data and to identify areas for correction. A spreadsheet, which may be used throughout the year to track and calculate indicator status, is available on the Special Education Data Reporting Resource Library in the Special Education Data Collection section on the Special Education Ga Focus page. 


  • Timeline data are collected for all initial evaluations on children/students ages 3-21 (Child Find) to determine eligibility for special education. This includes speech/language and all other disability areas, including those that do not require a psychological evaluation. This also includes evaluations for students in private schools, parentally placed private schools, home schooled, preschool students who are not enrolled, and 618 residential facility schools. 


  • Timely transition by age 3 data (Early Childhood Transition) are only collected on children served by Babies Can’t Wait. 


  • Evaluations for all Parental Consents for Evaluations (PCE) received prior to June 30 of the previous fiscal year should be reported as either completed or not yet completed.


  • Timeline data must be collected and maintained at the district level on reevaluations, but these data are not reported in this application.


Definitions

  • Parental Consent for Evaluation (PCE) - Signed parent consent for evaluation. The 60-day timeline for evaluation begins on the date the district receives a signed PCE. Special conditions extending the 60-day timeline are outlined in Georgia Board Rule 160-4-7-.04 EVALUATIONS included in the last part of this section.


  • Babies Can’t Wait (BCW) Georgia interagency service delivery system for infants and toddlers with developmental delays or disabilities and their families. BCW is established by Part C of the IDEA.


  • Initial evaluations- Children/students ages 3-21 who:
    • Are first time referrals for evaluation;
    • Were previously served in special education, returned to general education as no longer eligible and subsequently re-referred; or 
    • Were dismissed from special education and subsequently re-referred.


Due Dates and Contact Information

  • All questions regarding the completion of Timelines Summary clarification of reasons and exceptions and reporting the timeline data should be directed to Jessica Presley at jessica.presley@doe.k12.ga.us. 


  • The Timeline Summary opens for data submission ten days prior to the due date (July 31st) of the reporting year.


  • To meet the requirements for timely and accurate reporting, the Timeline Summary must be submitted on or before July 31st of the reporting year.