Completing PWN for an RDR Meeting
Completing PWN for a Reevaluation Data Review Meeting
The Reevaluation Data Review in GO-IEP has been updated to include Prior Written Notice (PWN). When you open the Reevaluation Data Review meeting, you will now notice tabs across the top. There is a new Prior Written Notice tab that can be completed after the meeting has occurred and will be printed in the final document. A new Audit tab has also been added. The Audit tab will audit the Reevaluation Data Review section and the PWN section.
With this update, the downloadable form link will no longer be available on the meeting notice since that form has not been embedded into the document.
The Reevaluation Data Review PWN tab will not be active until the day of the meeting. Before the meeting date, the tab will show, but it will be inactive.
Once the meeting has been held and the PWN for it has been created, select the Reevaluation Data Review PWN tab. The PWN consists of three parts:
- Action being proposed
- Choices or options considered and rejected
- Description of where the evaluation procedures, assessment, records, or reports are used in the decision
1. In this Reevaluation Data Review, the school district is proposing the following related to evaluation.
The first section of the PWN is for the action the school district is proposing.
A. Describe the action or option that the school district is proposing.
The description of the action will auto-populate based upon the decision selected in 2.0 Recommendations on the Reevaluation Data Review. This will automatically update if the selection changes. This will remain blank until a selection is made in the Reevaluation Data Review.
B. Explain why the school district is proposing that action.
An explanation for why the action is being proposed will auto-populate based upon the decision selected in 2.0 Recommendations on the Reevaluation Data Review. This will automatically update if the selection changes. This will remain blank until a selection is made in the Reevaluation Data Review.
Below the auto-populated statement, there is a question allowing the user to add additional information to the explanation.
If no additional explanation is needed, select “NO.” If “NO” is selected, move to part C. If an additional explanation is needed, select “YES.”
An additional question will be shown to allow the user to indicate if the additional explanation is already described in the meeting notes that will be attached to the final document. Please note that for this to be answered “YES,” the meeting notes must either be added to the meeting notes section in GO-IEP before the meeting is finalized or attached to the final printed document and sent to the parent at the same time as the final Reevaluation Data Review meeting document. If it is attached and sent at the same time as the final Reevaluation Data Review meeting document, it should also be uploaded on the student’s Documents tab in GO-IEP.
If this question is answered “NO,” a text box will open allowing the user to add the additional explanation.
C. Are there any other factors related to why the action above was selected that are not already described in the meeting notes that will be attached to/included with the final document?
If there are no additional factors that need to be described, or if there are additional factors that are already described in the meeting notes that will be attached to/included with the final document, select “NO.” If “NO” is selected, move to number 2. As with the previous question, if the other factors are being described in the meeting notes, those meeting notes must either be added to the meeting notes section in GO-IEP before the meeting is finalized or attached to the final printed document and sent to the parent at the same time as the final Reevaluation Data Review meeting document. If it is attached and sent at the same time as the final Reevaluation Data Review meeting document, it should also be uploaded to the student’s documents in GO-IEP.
If there are additional factors that have not been described in the meeting notes, select “YES” and a text box will open allowing the user to describe the other factors.
2. Were any other choices or options considered and rejected by the Individualized Education Program (IEP) Team?
The second section of the PWN is for the choices or options the school district considered and rejected.
If there were no choices or options considered and rejected by the IEP Team, select “NO.” If there were other choices or options considered and rejected by the IEP Team, select “YES” and an Add action/option button will show allowing information for each action/option considered and rejected to be added.
Actions or options that should be added are those considered by the committee, or requested by a member of the team, and therefore discussed and rejected. The Add action/option button can be selected multiple times to add as many actions or options as considered and rejected.
After selecting Add action/option, a panel will open to enter the information for that action or option. Only enter one action/option at a time.
- Describe the action or option that was rejected.
Enter a description of the action or option that was considered and rejected. Enter only one action or option.
- Explain why the school district rejected this option.
An explanation for why the action or option that was considered was rejected must be entered
- Describe any other factors related to the decision.
Answer the YES/NO question based on other factors that must be described related to the action or option not being selected.
If there are no additional factors that need to be described, select “NO.” The statement There are no other factors related to the decision. will display.
If “YES” is selected, an additional question will be shown to allow the user to indicate if the other factors are already described in the meeting notes that will be attached to the final document.
Please note that for this to be answered “YES,” the meeting notes must either be added to the meeting notes section in GO-IEP before the meeting is finalized or attached to the final printed document and sent to the parent at the same time as the final Reevaluation Data Review meeting document. If it is attached and sent at the same time as the final Reevaluation Data Review meeting document, it should also be uploaded to the student’s Documents tab in GO-IEP. If “YES” is selected for the second question, the statement Other related factors are described in the attached meeting minutes/ notes. will display.
If there are additional factors that have not been described in the meeting notes, select “NO” and a text box will open allowing the user to describe the other factors.
Save action/option or Close.
Once all information has been completed in the pop-up area, select Save action/option. If any information is missing, an audit message will be displayed to explain what needs to be completed.
Once saved, a verification message will display.
After receiving the verification message, select “Close” to close the pop-up and return to the PWN. The added action or option will show. It can be edited if needed by selecting Edit. It can also be deleted if necessary. Another action or option can now be added by selecting the Add action/option button again.
3. The evaluation procedure, assessment, record, or report(s) the school district used in the decision are described in this Reevaluation Data Review. Is there additional information not provided elsewhere in the Reevaluation Data Review?
The description of where the evaluation procedures, assessment, records, or reports used in the decision is auto populating to indicate it is described in the Revaluation Data Review. If there are additional evaluation procedures, assessment, records, or reports used in the decision not described in the reevaluation data review, those will need to be added in this area. If “YES” is selected for the question, a prompt will show to provide two options.
Either go back to Section 1.0 and describe the additional information regarding the evaluation procedure, assessment, record, or report(s) the district/LEA used in making the decision in this Reevaluation Data Review or describe the information used that is not provided elsewhere in the Reevaluation Data Review below. If you choose to add the additional information in Section 1.0, change your response above to No.
A text box will be available to add the information if it is not added to the Reevaluation Data Review.
Once the PWN has been completed, select Save Reevaluation PWN.
